How to Batch Convert Outlook MSG to PDF?

Batch Convert Outlook MSG to PDF

An MSG file is an email message stored in Outlook that contains important attachments that are reserved for many users. Some MSG messages files also have attachments that need to be shared. Therefore, many users want to know how to batch convert Outlook MSG to PDF with attachments. However, both file formats are widely used and cater to the specific needs of users. So, before moving on to how to save Outlook MSG to PDF, we will tell you the possible reasons.

Hi, I work as an executive in a large organization. Recently I had to print some email files on my local computer. There are many MSG files exported from the Outlook Email Client application. So I tried to open the MSG file, but I can’t read the email details of the MSG file. I don’t know how to print MSG file to PDF. Does anyone know how to export MSG files to PDF? Please help me”

Why Users Prefer to Batch Convert Outlook MSG to PDF                 

  • People should reduce the size of their email service by deleting the MSG files stored on their computers.
  • Additionally, users can save important MSG files to specific folders for later use.
  • Users cannot prevent other users from dragging MSG files from MS Outlook into Windows Explorer.

Manual Techniques to Export Outlook MSG to PDF Format

There are several ways to convert MSG files to PDF. It can be done manually or professionally. To answer all user questions, we briefly describe all possible solutions in the next section of the blog.

Tips: 1 –  Convert MSG Files to PDF Format

  • Open MS Outlook and select the email you want to save as PDF file
  • Choose File and Press the Save As option
  • Select the HTML option from the Save Input As menu and a new browser window will appear in which you need to save the file to the desired location
  • Then go to the file location, rightclick the file and select Open With >> MS Word
  • Again, go to File and select the Save As option
  • Select the file type as PDF from the listed options.

Tips: 2- Export MSG to PDF By Using the Print Method

This method allows users to print Outlook messages directly from MSG in PDF format. There are steps in Microsoft Outlook that need to be done in sequence.

  • Select your Outlook MSG file and press Ctrl + P to open the Print dialog
  • Next, click Adobe PDF as Printer >> Print >> Print Options >> Print Attachments >> Print to get all attachments in different PDF files
  • Then click Adobe PDF as Printer >> Print. Go to print options and print the attached file
  • Press Print to get all attachments in a separate PDF.

Tips: 3- With Outlook Add-ins

MS Outlook plugins are available. It can help you convert MSG to PDF with attachments without losing data. The steps listed are:

  • Click Set AutoArchive Settings on the Adobe PDF tab in MS Outlook
  • Now add to the MSG email folder to convert to PDF format
  • The third step is to click Run File Now
  • Finally, click Settings >> Include All Attachments to convert the MSG file to PDF format and the appropriate attachments.

Manual Method Restrictions

There are some restrictions on manual batch conversion from MSG to PDF with attachments.

  • The manual method is a time consuming task.
  • Difficulty understanding manual processes.
  • Long and slow process

Alternative Solution to Batch Convert Outlook MSG to PDF

There is another option through which you can convert Outlook messages to PDF format, MSG to PDF Converter Software. According to technical experts, this is the most efficient tool to batch convert multiple MSG files to PDF. It convert emails, contacts, calendars, tasks, journals and more from MSG to PDF in a very safe and effective way. The application to batch convert all attached complete MSG data to PDF.

Complete Guide to Convert MSG to PDF With Attachments

  • Download the utility and run it on your Windows operating system

Download MSG to PDF Converter Software

  • Click Add File to add the file to the interface

Select add file options

  • Select the “Exportbutton in the navigation bar to export the selected folder to the desired file format

Select selected emails

  • Select from the PDF file formats to begin the migration process.

Select on ok button


In the above blog you can learn how to batch convert Outlook MSG to PDF with attachments. We have provided a manual guide and professional solutions for converting MSG emails to PDF. We recommend that you use a professional solution to convert files in bulk. It allows you to convert Outlook emails to PDF in batch mode without error.

Read Also: Smart Tips to Unpack Your Belongings after a Move

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